No long-term contracts. No hidden fees. No per-route or per-customer charges. Just one plan with everything you need to run your pool service company.
Simple, Transparent Pricing That Grows With Your Business
Pricing
$125/month for your first user, plus $25/month for each additional user. Every core feature included, with no tiers to compare. Turn users on or off month to month as your team changes with the season.
For the first user/month
$125
/moper additional user/month
$25
/moExample
2 users = $150/month | 4 users = $200/month
Seasonal Pricing Available. Turn users on and off, pay for what you need!
Unlimited Photos and Emails!
Unlimited customers and pictures
Free Updates and Feature Upgrades
Unlimited Tech Support + Training
QuickBooks Online integration (+$25/mo)
Customer text messaging (from $10/mo)
Video storage (+$25/mo)
12+ Users? Contact us for a fleet rate
Straightforward Pricing
Unlimited Customers, Unlimited Jobs and Unlimited Pictures
Pricing is month-to-month based on the number of people using the software at your company. Seasonal companies can deactivate users during the off-season.
What’s Included
Full Platform Access
Every account includes every core POM feature. Optional add-ons: QuickBooks Online (+$25/mo), customer texting (from $10/mo) and video storage (+$25/mo).
Free Training & Onboarding
Personalized onboarding, live support, and setup guidance from real pool pros. Call and talk to real people, not just chat support.
Unlimited Quotes, Jobs & Invoices
No caps on usage. Run your entire operation without limits.
Secure & Reliable
Cloud-based infrastructure, encrypted data, and automatic backups. Mobile apps keep your techs productive in the field — clock in, run the route, submit the visit.
What’s included in every account
Scheduling & Dispatch
Four schedule views (Timeline, Map, Combined, Calendar), drag-and-drop assignment across technicians, recurring appointments with flexible patterns, route optimization, and the Unassigned queue for flexible dispatching.
Customer Management
Complete profiles with service history, bodies of water with gallons and equipment (pump, filter, heater, cleaner, salt system, sanitizer), gate codes and property notes, tags and custom fields, and search by name, address, status, tags, balance, or service type.
Water Chemistry Tracking
Full chemistry captured per visit: pH, chlorine, alkalinity, calcium, cyanuric acid, salt, phosphorus and more, each reading shown beside the previous visit’s value. Built-in saturation index (LSI) and dosing suggestions computed from the actual gallons of each body of water. Chemistry reports and history by customer.
Invoicing & Billing
Create and send invoices with custom line items, taxes, and notes. Invoices build themselves from completed service visits: labor, service call, and chemicals used. Batch invoicing, online payment collection through Stripe (credit card and ACH), and status tracking from Draft through Paid.
QuickBooks Online Integration (+$25/mo add-on)
Two-way sync of customers, items, and invoices. Status syncs back automatically, with sync running throughout the day. Optional: POM’s own invoicing works independently if you don’t use QuickBooks.
Mobile App (iOS & Android)
The whole field day in one app: clock in, see the route, start jobs, work the checklist with photos, record chemistry, log chemicals used, and submit. The office sees the finished visit as it syncs.
GPS & Activity Tracking
Real-time technician location, activity dashboard, historical location data, and service completion verification.
Inventory Management
Multi-location tracking across warehouse, trucks, and trailers; barcode scanning; auto-deduction as items are used during service; transfers between locations; usage reports.
Quotes & Estimates
Quotes with selectable line items, e-signature approval, one-click conversion to invoices, and status tracking.
Time Tracking
Clock in and out from mobile and desktop, GPS-verified, with daily, weekly, pay-period, and overtime reports exportable for payroll.
Reporting
Custom reports with flexible rows and columns, grouping by customer, technician, service type, or date, CSV/PDF export, and scheduled email delivery.
US-Based Support
Talk to real people who understand pool service: 614-710-0074, or help@poolofficemanager.com.
Customer Text Messaging (from $10/mo)
Text customers from POM. Starts at $10/month for your texting number, plus usage. Optional; allow 24 to 48 hours to activate.
Video Storage (+$25/mo)
Save and store short videos on your account, roughly 1,000 to 2,000 of them, for $25/month. Optional.
Why Pool Pros Choose POM
Seasonal-Smart Scheduling
Handle changing routes, last minute call-offs, weather delays, openings/closings, and one-off repairs.
Inventory & Chemical Intelligence
Track every gallon, tab, and pound by tech or customer.
End-to-End Workflow
One platform replaces six tools — scheduling → quotes → jobs → chemicals → invoices → reporting.
Built by Pool Professionals
Designed and refined in real service companies for over 10+ years.
Features
Pool Routing Software
- Always know the most efficient routes
- View appointments on a map
- Optimize your schedules and routes
Pool Service CRM
- Customer information
- Pool & equipment details
- Service history
- Quotes
- Interation Notes
Pool Service Software
- Customizable service reports
- Digital door hangers & post-service notices to email or text clients
- Unlimited pictures
Pool Invoicing Software
- Create & send invoices
- Record payment details and status
- Integrated with QuickBooks & Stripe for a 360° sync
- Works with QuickBooks Desktop too!
The math: why POM pays for itself
Example: a 10-technician pool service company. Your monthly cost: $125 for the first user + 9 × $25 = $350/month.
What you get back, based on customer-reported results: about 50% less time on daily office tasks, 4 to 6 hours a month saved on billing alone with the QuickBooks sync, 5x fewer customer inquiries, and full visibility into every job. One platform replaces the patchwork of spreadsheets, paper forms, separate GPS trackers, and manual bookkeeping entry.
FAQ
Pricing questions
How does pricing work?
$125/month for your first user unlocks the full platform. Each additional active user is $25/month. Deactivate a user anytime and stop paying for that seat the next month.
Is there a free trial?
Yes. 30 days with access to every feature. You enter a card at signup, nothing is charged until day 30, and you can cancel anytime before then and pay nothing.
Are there any setup fees?
No setup fees, no onboarding fees, no implementation charges.
Do I need to sign a long-term contract?
No. Month to month, cancel anytime.
How does payment processing work for my customers?
POM integrates with Stripe for credit card and ACH payments, at Stripe’s standard processing rates. QuickBooks Online payments and Biller Genie with Fortis are alternative processors.
Do I need QuickBooks to use POM?
No. The QuickBooks Online integration is an optional $25/month add-on. POM’s own invoicing works independently.
Can I import my existing customer data?
Yes. Data migration is free, including from competitors. Connect QuickBooks Online, or email your customer file to files@poolofficemanager.com; imports usually land within 1 business day.
How many users can I add?
No limit. $25/month per active user.
What if my team size changes seasonally?
Turn users on and off month to month; pay only for active users.
Is my data secure?
Your data is encrypted and stored securely, and you can export it anytime.
What kind of support do you offer?
US-based phone support, 614-710-0074, from a team that understands pool service.
Why Choose Pool Office Manager?
POM is the complete end-to-end software solution that allows you to focus on growing your pool business while increasing profitability.
I’m Mike, the owner of my own successful pool service company. In 2014, I created Pool Office Manager Software when I couldn’t find a program that would help grow my pool business and increase my efficiency in the process. Over the years, we’ve created a robust and easy-to-use program that helps increase profits while allowing for growth.
POM software helps optimize service routes, email & text customers, calculates chemical adjustments, and creates invoices (connects to QuickBooks), all while streamlining inventory. With the booming pool industry and challenging labor market, using the right software is incredibly important. POM removes repetitive and manual tasks, reduces issues/complaints, and optimizes your entire company’s time, whether they’re at a pool, working from home, or at the office. POM provides the infrastructure needed to maximize efficiency enabling you to focus on providing the best service to your clients.
If you’re looking to operate your business with the right software, built by people actively working in the pool industry, we offer a completely free trial to share the opportunity. If you’re not ready for a trial, you can find us hosting seminars at the major pool tradeshows for practical tips and advice on increasing your operational efficiency and profits for your pool business.
Success Stories
Pool Office Manager blew me away. It has changed our business so much already. We knew the day we signed up that we were converted forever. Mike has been amazing with any questions that I have had in the learning process and because he is a in the pool business himself, he knows how the business works. His software is perfect for any pool business that is looking to grow and to become more organized.
Laura
Prell Pool Service & Repair
We have used this software for almost a year and have been very pleased with it. We have gone from a completely paper system, including appointments, to using the software exclusively for appointments, assigning jobs, and recording the details of our openings, closings, and service work.We look forward to using it, along with Quickbooks, to manage our billing.
Debbie
Heritage Pools
This easy-to-use software has given us the ability to handle more customers and grow as a service company. It helps us make sure nothing falls through the cracks, everything gets billed out. I love the service reports and appointment reminders we can email to customers (and so do they).
Ham's Pool Service
Run Your Best Season Yet
Start your 30-day free trial: full access, every feature.
Card at signup, nothing charged until day 30, cancel anytime.
Questions? Call 614-710-0074.
