Restocking runs on two facts: what you have and what you’re about to run out of. POM knows both — stock deducts itself as techs log usage, and low-stock views show what’s running down by location. Heritage ordering is built in; the inventory API connects everything else.
Ordering that starts from what’s actually on the truck
Heritage Distribution: built in, no code
If you buy from Heritage, the integration is already in POM: search their catalogue inside the app, place orders without leaving the page, and watch order status flow back automatically — with your markup applied as prices sync. It turns restocking into part of the same system that counts the stock and bills the customer.
Every other supplier: the inventory API
For distributors without a built-in connection, the API exposes what a purchasing workflow needs:
- What you have:
infiniteInventoryItemslists items with quantities by location, filterable by category and low-stock status. - What arrived:
updateInventoryItemadjusts quantities (with notes) as orders are received;createInventoryItemadds new SKUs with cost, price, and location. - Where it goes:
transferInventorymoves received stock from the warehouse onto trucks, keeping every location’s count honest.
The purchasing loop
Close the loop on restocking
Low stock → order list
A scheduled job reads low-stock items by location and drafts the week’s order — or drops it into your supplier’s cart format.
Order received → counts updated
When the delivery lands, received quantities post back through the API with a note tying them to the PO.
Warehouse → trucks
Transfers put Monday’s restock on the right trucks, recorded — so the counts your techs see are real.
Why counts-first ordering beats calendar ordering
Ordering “every other Tuesday” over-buys slow items and still runs out of fast ones. Ordering from live counts — what each truck actually used, deducted at the visit — buys what the routes consumed. Because every dose and part is logged to a customer and date, you can also see usage trends per item before committing to bulk pricing.
BIG PICTURE
Buy from Heritage?
The integration is included — we’ll switch it on with you and walk the catalogue flow. 614-710-0074.
A concrete example
Friday afternoon, a job reads every item flagged low-stock across the warehouse and four trucks, groups them by supplier, and emails purchasing a ready-to-place order list. Monday, receiving posts the delivered quantities back and transfers each truck’s share. Nobody counted anything by hand, and no truck starts the week short.
What a POM customer built
One company’s warehouse manager already ran inventory from a spreadsheet and didn’t want to give it up. They moved it to a Google Sheet and connected it to POM through the API. The sheet now cross-references what was ordered against what was received.
The honest details
Heritage is the only supplier with in-app catalogue ordering today — other distributors connect through the API pattern above, not a storefront inside POM. The API doesn’t currently model purchase orders as first-class records; quantity updates with notes carry the receiving trail. No webhooks yet, so low-stock checks run on your schedule.
Keep exploring
Integrations & API hub · Inventory & ordering in POM · Billing & QuickBooks · Payroll
We were excited to try this program and have been satisfied with the use. Love the scheduling feature, from an office stand point, and the guys are happy with not having to use paper.
Town & Country
I can easily keep track of my employees progress throughout the day and have the ability to send other techs to fill in if needed. Love the maps optimization feature. Saves time and money
Aqua Clear Pools
Great software program. Keeps our route in order while providing detailed service reports to all of our clients when the cleaning/maintenance is complete
Blue Water Pools
FAQ
Supplier questions
Can I order pool chemicals and parts from inside POM?
From Heritage Distribution, yes — catalogue search, ordering, and order status are built in, with your markup applied as prices sync. Other suppliers connect through the inventory API.
Can my supplier’s system see what I need to reorder?
With a scoped read-only key, a supplier or purchasing tool can read your low-stock items by location and turn them into an order list — without any access to customers, invoices, or the schedule.
How do received orders get into my counts?
Post the received quantities through updateInventoryItem (with a note referencing the order), then transferInventory moves stock from the warehouse onto trucks.
Does POM track what chemicals cost me per customer?
Yes — every logged dose ties to a customer, truck, and date, so usage reports show chemical cost per customer, route, or month, exportable to CSV.
Restock from reality
30-day trial — seed your items, run a week, and watch the counts stay honest. 614-710-0074.